Who we are
We are Rutland Water Fly Fishers (RWFF), a UK based amateur fly fishing club. Our website address is: https://www.rwff.org.uk.
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What we need
RWFF will be what’s known as the “Controller” of the personal data you provide to us.
We collect basic personal data about our members which does not include any special categories of personal information (known as Special Category Data). This does however include name, address, e-mail, telephone number, and Membership type.
Why we need it
We need to know your basic personal data in order to communicate with you in regards to the business of RWFF, the club and events we run. We will not collect any personal data from you we do not need to provide and oversee the club membership to you.
What we do with it
We only ever use your personal data with your consent, or where it is necessary:
• to enter into, or perform, a contract with you i.e. membership
• to comply with a legal duty
• to protect your vital interests
• for our own lawful interests, provided your rights don’t override these.
In any event, we’ll only use your information for the purpose or purposes it was collected for (or for closely related purposes). We may process personal information for certain legitimate business purposes, which include some or all of the following:
• where the processing enables us to enhance, modify, personalise or otherwise improve our club for the benefit of our members
• to identify and prevent fraud
• to enhance the security of our information systems
• to better understand how people interact with our websites
• to provide communications which we think will be of interest to you
Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights at all times. When we process your personal data for our legitimate interests, we will make sure that we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws.
Our legitimate business interests do not automatically override your interests – we will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You have the right to object to this processing if you wish, and if you wish to do so please click here. Please bear in mind that if you object this may affect our ability to carry out tasks above for your benefit.
Where we keep it
We are based in the UK and we store our data within the EU.
How long we keep it
We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored depends on the information in question and what it is being used for. For example, if you ask us not to send you e-mails, we will stop storing your e-mails, though we’ll keep a record of your preference not to be e-mailed. We continually review what information we hold and delete what is no longer required. We never store payment card information. We will not retain your data for any longer than necessary and the longest time that we will hold your data will be six years.
Who we share your data with
We do not sell or share information with any third party organisation or business that is not working with RWFF to its objectives.
We regularly take photographs of our club activities to use for promotional purposes and attract new members. If you do not wish your photo to be taken please advise a Committee member.
What are your rights?
We want to ensure that you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:
• the right to confirmation as to whether we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a data subject access request)
• the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason)
• the right to have inaccurate data rectified
• the right to object to your data being used for marketing or profiling; and
• where technically feasible, you have the right to personal data you have provided to us which we process automatically based on your consent or the performance of a contract. This information will be provided in a common electronic format.
Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.
If you wish to raise a complaint on how we have handled your personal data, you can contact Paul Wild at firstname.lastname@example.org who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office, the UK supervisory authority for data protection issues.